FLOGA CONSTITUTION

 

 

THE CONSTITUTION OF

FEDERAL GOVERNMENT GIRLS’ COLLEGE LANGTANG OLD GIRLS' ASSOCIATION (FLOGA)

 

We the ‘FEDERAL GOVERNMENT GIRLS COLLEGE LANGTANG OLD GIRLS ASSOCIATION’ having met together and resolved to form an association for promoting the unity and welfare of our members and having unanimously resolved and agreed that the Association have a Constitution to regulate its activities and performances hereby make the following rules and regulations hereinafter referred to as the Constitution.

 

SUPREMACY OF THIS CONSTITUTION

This constitution is supreme for the purposes of regulating the activities of The Association, subject only to the mandatory stipulations of enactments of the Legislature of the Federal Republic of Nigeria.

 

ARTICLE 1 - NAME

The name of this Association shall be FEDERAL GOVERNMENT GIRLS’ COLLEGE LANGTANG OLD GIRLS ASSOCIATION (FLOGA).

 

ARTICLE 2 - NATIONAL SECRETARIATS AND CHAPTERS

  1. The National Secretariat of the Association shall be situated in The Federal Capital Territory, Abuja.
  2. The Association shall however strive to set up Chapters in every state of the Federal Republic of Nigeria.
  3. Members of the Association in the diaspora are also encouraged to set up chapters in major cities outside the country.

 

ARTICLE 3 - GOALS

  1. To rekindle, promote and sustain the founding vision, ideals and infrastructure of our Alma Mater – Federal Government Girls’ College (FGGC) Langtang, Plateau State.
  2. To encourage, foster and promote close relations between the School and its alumni and among the alumni themselves.
  3. To provide a national platform to enable the Alumni of FGGC Langtang contribute positively towards the collective progress of our Alma Mater.
  4. To promote academic excellence and scholarship as core and indelible values in our Alma Mater
  5. To encourage the development of good leadership skills among students of FGGC Langtang and members of the Alumni.
  6. To advocate and influence policies and enactments in manners favourable to FGGC Langtang, Plateau State.
  7. To identify credible and distinguished individuals and endow them as mentors and youth ambassadors.
  8. To hold meetings, presentations, seminars, reunions and all other fora for the advancement of these aims and objectives.
  9. To provide avenues for networking and collaboration among members.
  10. To add value to the lives of members and the society at large through meaningful economic empowerment initiatives and charitable activities.
  11. To undertake any project that is reasonably incidental or consequential to the furtherance of these aims and objectives.
  12. To pursue any other objectives consistent with the above aims and objectives of the Association.

 

ARTICLE 4 - MEMBERSHIP

  1. There shall be two categories of membership of Federal Langtang Old Girls Association (FLOGA) viz
  1. Membership of the Association is open to anyone who attended FGGC Langtang, Plateau State whether or not the said persons graduated from the school.
  2. Honorary membership of the Association may be accorded to any former principal, teacher or staff of  FGGC Langtang on the recommendation of the National Executive Committee AND such honorary member:
  1. May attend and, if permitted by the presiding officer, speak at any meeting or gathering of the Association,
  2. Shall not be required to pay any subscription, dues or levies, and shall not be entitled to be an officer of the Association.

 

ARTICLE 5 - CHAPTERS OF THE ASSOCIATIONS:

  1. A Chapter of the Association may be formed in any state of Nigeria or in other countries.
  2. A minimum number of ten (10) of alumnae shall be required to form a Chapter.
  3.  To form a Chapter, the promoters or interim officers shall :-

 

  1. Send an application to the National Secretary of the Association of their intention and the application shall be signed by a minimum of five members including the Interim Chapter President and Interim Chapter Secretary.
  2. Such application shall be accompanied with minutes of a minimum of 3 meetings of the intended Chapter. The minutes shall indicate names and addresses of prospective members; place/time of the previous meetings held before the application to form the Chapter.
  1. The National Executive Committee of the Association if satisfied with the application, will by a simple majority vote at an Executive Committee meeting, approve the said application.
  2. The National Executive Committee may withdraw the recognition of any Chapter if:-

 

  1. The number of members falls below the minimum of 10 members; or
  2. Where a Chapter fails to carry out its duties over a period of 2 years; or
  3. Where a Chapter fails to remit its annual dues to the Association’s National Purse for a minimum period of two(2) years; or
  4. Where a Chapter consistently refuses to comply with the decisions of the National Executive Committee; or
  5. When a Chapter fails, refuses or neglects to hold meetings regularly for a period of one (1) year; or
  6. When the elections of Chapter officials is due for over twelve (12) calendar months;
  7. When a Chapter fails, neglects or refuses to regularly attend activities and meetings of the Association at National Level; or
  8. When a Chapter flouts this Constitution.

 

  1. Subject to the provisions of this Constitution, each Chapter of the Association shall be run and governed by the following regulations:-
  1. Each Chapter shall have power to run, organize, and administer its activities according to its own by-laws provided that such by-laws are not contrary to or in conflict with this Constitution and provided a copy of all such by-laws have been submitted to the National Secretary General.
  2. Each Chapter shall meet at least four times in a year.
  3. Each Chapter Secretary shall forward the branch programs and record of activities to the National General Secretary at the end of every quarter;
  4. Each Chapter shall be free to elect its own officials, provided that such  Chapter shall have as a minimum, the following officials:-

 

  1. Chapter President;
  2. Chapter Secretary; and
  3. Chapter Treasurer.

 

  1. The duties of such Chapter officers shall be as set out for National Officers mutatis mutandi and any others that it deems fit to add at a Chapter meeting.
  2. Any Chapter may impose levies, subscriptions; receive donations, etc for the running of its activities.
  3. Each Chapter shall keep up-to-date records of all its activities and finances.
  4. Where a Chapter’s by-law or any part of it is contrary to or in conflict with the provisions of this Constitution, the said Chapter by-law shall be void to the extent of the inconsistency or conflict.
  5. Each Chapter must conduct a free and fair election at the end of every 2-year tenure. The Chapter shall on conducting a new election send the record of proceedings of the election, including the result of the election to the National General Secretary.
  6. If a Chapter is not able to conduct an election when it was due for any reason whatsoever, the Chapter President shall immediately in writing, notify the National Executive Committee who will intervene to resolve the matter.
  7.  No Chapter shall have direct dealings with the School authority for any matter which is in the purview of the Association, without going through the National Executive Committee.
  8. No Chapter official shall invite or involve the School Authority in any of its programmes or ceremonies without the prior notification and approval from the National Executive Committee. All invitations to the School authority must pass through the National Executive Committee.

 

ARTICLE 6 – OFFICERS AND TERMS OF SERVICE

  1. NATIONAL EXECUTIVE COMMITTEE[N3] 
  1. The National  Executive Committee shall comprise the following only:
  1. The National Officers of the Association
  2. The immediate past President-General and Secretary – General of the Association
  3. The Presidents  and Secretaries of all existing Chapters’ Executive Committees,
  4. Executive Committee delegates from active chapters in diaspora such as may be available at the time

 

  1. THE NATIONAL EXECUTIVE MEETINGS
  1. The National Executive Committee shall meet at least two (2) times a year (Biannual National Executive Council Meeting) at such times and places as may be decided by her. The National Executive Committee shall meet atleast two times a year at such times and places as may be decided by her. The meetings may be virtual with at least one face to face meeting
  1. The President-General through the Secretary-General may summon a meeting of the National Executive Committee as occasion may demand and shall preside over this meeting,
  2. The quorum for the meetings of the National Executive Committee shall be at least half (1/2) of all members of council
  3. On the requisition of at least half (1/2) of the members of the National Executive Committee, which said requisition shall clearly state the matters sought to be considered, a meeting of the National Executive Committee shall hold within four (4) weeks of receipt of the requisition by President General, through the Secretary General.

 

  1. POWERS AND FUNCTIONS OF THE NATIONAL EXECUTIVE COMMITTEE to read GENERAL EXECUTIVE COUNCIL
  1. .The General Executive Council shall formulate the general policy direction of the Association and
  2. Formulate and approve the year plan for the fiscal period of their current tenure
  3. Exercise the powers of the Association with respect to the appointment of representatives to any statutory or executive commission or any other body where that privilege is given to the Association by the government or an agency of the government or any national or international Association
  4. To cause the accounts of the Association to be audited annually by a competent professional firm of auditors who shall be appointed by the Association and to receive the Associations semester and annual audited  financial Report
  5. To express the views of the Association upon any matter of public interest or upon any matter of general interest to the Association.
  6. To make all necessary arrangements for the general meetings of the Association.
  7. May appoint one of their members or a suitable member of the Association to fill and/or perform the duties pertaining to a vacant office, which said vacancy may occur due to mental or physical infirmity or any other cause.
  8. Generally to exercise all the powers vested in the Association /General Meeting of the Association so as to promote and carry out the aims and objectives of the Association as contained in this constitution, and in particular when the need arises, to apply for and receive donations on behalf of the Association.
  9. Consensus shall be the aim of the National Executive Committee but if it becomes necessary to put any question to vote then it shall be decided by a simple majority based on a show of hands PROVIDED however that the National Executive Committee may resolve to decide any specific issue by secret ballot.
  10. Any member who is absent from three consecutive meetings of the National Executive Committee shall cease to be a member of the National Executive Committee unless she shows reasonable cause for such absence to the satisfaction of the National Executive Committee, PROVIDED however that. in the absence of evidence of such reasonable cause, the defaulting member though a National Officer, shall be deemed to have vacated her office.
  11. The National Executive Committee shall represent the Association's interests at, as well as nominate attendees to, the USOSA plenary sessions and general meetings.

 

  1. .NATIONAL OFFICERS 

The National Officers of the Association shall comprise of:

 

  1. President-General
  2. Vice-President
  3. Secretary-General
  4. Assistant Secretary-General
  5. Treasurer
  6. Financial Secretary
  7. Assistant Financial Secretary
  8. Public Relations Officer (PRO)
  9. Assistant Public Relations Officer (PRO)
  10. Welfare officer.

The association shall also appoint;

  1. Legal Adviser and
  2. Internal Auditor 

An external auditor shall be appointed or engaged as the need arises to audit the Associations finances these may attend when invited, the National Executive Committee meetings.

 

  1. A member of the Association shall be qualified to hold a National Office if:
  1. She is sponsored for the particular National Office by her Chapter and provided that the said Chapter has met all obligations due to the Association and shall at all times have power to veto the participation of any of her individual members in the electoral process.
  2. A National Officer of the Association shall not qualify for re-election to the same office after serving two consecutive terms.
  3. The Officers of the Association shall be elected at the Annual General Meeting/General Convention of the Association. The Officials will serve two (2) years term.
  4. The Officers shall meet on a biannual basis.
  1. DUTIES OF THE NATIONAL OFFICERS
  • The President-General

Shall be the head of the Association. It shall be her duty:-

  1. To provide leadership to the Association
  2. Convene through the Secretary General all meetings at National Level,
  3. To preside over all meetings at National Level.
  4. To direct all other officers of the Association in the performance of their duties
  5. To deliver a Presidential Address at the Annual General Meeting/Convention
  6. She shall represent the Association in the School or at any other committee(s) and events where the Association is to be represented.
  7. Shall be a signatory of correspondence of the Association
  8. Shall be one of the signatories to the Association’s account.
  9. She shall represent the Association at all USOSA meetings that require the Associations attendance
  10. She shall communicate decisions taken at USOSA meetings to the house and communicate same as required to USOSA

 

  •  National Vice-President:

a. The National Vice Presidents shall in the absence of the National President, perform all the duties of the president.

b. The National Vice Presidents shall perform all other duties, delegated to her by the president..

c. The National Vice- President shall perform such other duties as may be assigned to her by the National Convention, the Board of Trustees through the president.

  •  National Secretary General:
  1. Perform all secretarial duties of the Association’s National office
  2. Perform all such duties as may be delegated her by the President or Vice President
  3. Record times of all the meeting of the Association.
  4. Keep up to date roll of members, and all the records of the Association’s activities and meeting minutes.
  5. Prepare and present annual report of the Association’s activities to the Board of Trustees and the Annual General Meeting/Convention.
  6. In the months of January of each year, notify and remind in writing all branches of:
  1. Their indebtedness ( if any) to National Secretariat;
  2. The deadline of payment; and
  3. Implication of not paying on time.
  1. Handle and sign all necessary correspondence and paper work of the secretariat.
  2. Shall be one of the signatories to the Association’s account.
  • Assistant Secretary-General
  1. Shall deputize the secretary general in her absence
  2. Perform all such duties as may be delegated her by the Secretary-General
  • National Financial Secretary:
  1. Ensure that all Chapters pay their annual dues, donations, contributions and other charges as prescribed in this Constitution or as may be approved by the National Convention or Annual General Meeting
  2. Prepare from time to time the list of defaulting Chapters and circulate such lists at the National Convention or Annual General Meeting
  3. Collect and pay all monies to the treasurer promptly and keep all records of all payments and expenses made.
  4. At every quarter, make available to the Secretary General a comprehensive list of debtor Chapters
  5. Prepare in conjunction with all financial officers and present semester financial reports to the National Executive Committee at meetings or circulate by email at the appropriate time. Copies of these semester financial reports with supporting bank statements in addition to Annual audited report shall also be made available to all members at the Association’s Annual General Meeting / Convention.

 

  • National Treasurer: 
  1. Shall receive all monies belonging to the Association from all sources and issue receipts of such payments immediately
  2. Shall deposit all such monies with the Association’s Bankers within 2 working days of receipt.
  3. Shall keep a record of all monies received, deposited or withdrawn on behalf of the Association.
  4. Make her books of account available to the National Executive Committee.
  5. Submit annually to the Auditors not later than one month of the following year all books of accounts and other documents required by them,
  6. Keep an imprest in an account to be determined by the Executive committee.
  7. Shall be one of the signatories to the Association’s account.

 

  • National Public Relations Officer/Chapter Liaison Officer:  
  1. Shall publicize the activities of the Association.
  2. Shall serve as a Liaison Officer between the headquarters of the Association and its Chapters.
  3. Shall co-ordinate the creation, inauguration and development of new Chapters of the Association.
  4. Shall 3 months before election of any Chapter, notify, remind such a Chapter in writing of the supposed impending election
  5. Shall project a correct and progressive image of the Association to the public
  6. Shall issue releases and statements on matters of general interest to the Association after consultation with the National President.
  7. Shall serve as a liaison officer between the Association, the Chapters and members of the public

 

  • National Welfare Officer:
  1. Shall organize and Co-ordinate all the social functions and activities of the Association.
  2. Shall manage the welfare of the members of the Association
  3. Shall perform such other duties as usually devolve upon such officer or are demanded by needs of the Association.

 

  1.  CHAPTER EXECUTIVE COMMITTEE

The chapter executive committee shall include

  1. President
  2. Vice President
  3. General Secretary
  4. Treasurer
  5. Welfare Officer
  6. Public Relations Officer

A member of the Association shall be eligible to be elected as an officer of the Executive Committee of any chapter provided:

  1. Aspirants to any office are active financial members of the Association.
  2. Aspirants to any office participate actively in the activities of the Association and attend meetings regularly.
  3. An Executive officer of the Association shall not qualify for re-election to the same office after serving two consecutive terms of two years each provided that she may qualify for re-election after at least one intervening period of two years.
  4. An officer shall cease to hold office if the members of the Executive Committee pass a vote of no confidence on her by two-thirds majority of members voting.

 

DUTIES OF THE CHAPTER EXECUTIVE COMMITTEE:

 

  • The President
  1. Presiding at meetings of the Chapter Executive Committee and other chapter meetings
  2. Directing the summoning of meetings of the Chapter Executive Committee and other chapter meetings of the Association either on her own initiative or in accordance with the decision of other Executive Committee Members or upon appropriate requisition under any section of this Constitution.
  3. Directing all other Officers of the Association in the performance of their duties.
  4. Providing direction and leadership to all committees of the Chapter.
  5. Acting as principal spokesperson of the Chapter.
  6. Ensuring with assistance of other Executive Committee members, efficient use or prudent investment, acquisitions and disposal of assets as may be necessary from time to time subject however to the overall approval of the members of the Chapter.
  7. Shall be one of the signatories to the Association’s account.
  • Vice President:
  1. Shall in the absence of the President preside at all meetings in which the President is empowered to preside by the provisions of this Constitution.
  2. Shall perform all other duties as she may be directed by the President of the Chapter.
  3. In absence of the President and Vice-President, the most senior officer present shall preside at any meeting of the Chapter at which the President is entitled to preside.
  • Secretary:
  1. Shall on the instruction of the President or in accordance with a previous decision of the Executive Committee or pursuant to a requisition made in accordance with the provisions of this Constitution summon meetings of the Chapter Executive committee or other general meetings of the Chapter.
  2. Shall record and keep minutes of meetings including attendance and a summary of all decisions taken thereat.
  3. Shall write and dispatch circulars, letters and other correspondences of the Chapter including that of the Chapter Executive Committee.
  4. Shall keep a roll of members.
  5. Shall furnish an annual return or Special Reports of the activities of the Chapter at Executive Committee meetings and other general meetings of the association.
  6. Shall perform all other duties assigned her by the President, the Executive Committee of the Chapter .
  7. Shall be one of the signatories to the Association’s account.

 

  • Treasurer
  1. Shall receive, collect and pay to the Chapter 's bankers all monies collected for the Chapter or paid to the Chapter from any source whatsoever.
  2. Shall carry out any decision or directive of the Chapter in matters relating to the budget or finance of the Chapter.
  3. Shall prepare or cause to be prepared and submitted to the First Meeting of the Chapter Executive Committee an annual estimated revenue and expenditure for the period 1st December of every year to 31st November of the following year.
  4. Shall also present to the Chapter Executive Committee the accounts and balance sheet for the previous year.
  1. Shall perform all other duties as may be assigned to her by the Executive Committee of the chapter or the Association.
  1. Shall compile and circulate a list of members who have paid or are in default in respect of such dues in each year and take steps to circulate such lists to the general meeting and Chapter Executive Committee.
  2. Shall be in constant touch with the Chapter members for the purpose of soliciting, chasing and collecting their annual dues, subscriptions and levies as and when due.
  3. Prepare and Present quarterly financial reports to the Chapter Executive Committee at meetings or circulate by email at the appropriate time. Copies of these quarterly financial reports with supporting bank statements in addition to Annual financial report shall also be made available to all members at the Chapter Annual general meeting.
  4. Shall be one of the signatories to the Association’s account.
  1. Shall monitor the welfare and interest of members of the Chapter.
  2. Shall bring to the notice of the Chapter Executive Committee any matter concerning the welfare of any member with a view to protecting and preserving their rights, privileges and welfare.
  3. Shall be responsible for managing the program of assistance to incapacitated or bereaved members, and also during weddings, births, birthdays, parties etc of Chapter members.
  4. Shall be responsible for the social, cultural and entertainment activities of the Chapter.
  5. Shall be in charge of any committees that may be set up for the purpose of planning social activities or parties as may be decided by the general assembly or chapter Executive Committee.
  6. Shall plan programs with the aim of encouraging social interaction between members of the Chapter
  7. Shall perform all other duties as may be assigned her by the President or Chapter Executive Committee.
  • Public Relations Officer
  1. Shall ensure adequate and prompt publicity of the activities of the Chapter.
  2. Shall send out notice of meeting as called for by the President
  3. Shall present a good and progressive image of the Chapter to the public.
  4. Shall issue releases and statements on matters of general interest to the Chapter and the public after due consultation with the president and chapter Executive Committee.
  5. Shall perform all other duties as may be assigned her by the President or Chapter Executive Committee.
  6. Shall monitor the welfare and interest of members of the Chapter.
  7. Shall bring to the notice of the Chapter Executive Committee any matter concerning the welfare of any member with a view to protecting and preserving their rights, privileges and welfare.
  8. Shall be responsible for managing the program of assistance to incapacitated or bereaved members, and also during weddings, births, birthdays, parties etc of Chapter members.

 

CHAPTER MEETINGS

  1. General Meetings: General meetings shall hold on such frequency as may be determined by the Executive Committee in each Chapter but at least once every quarter
  2. Emergency Meetings: An emergency meeting may be summoned at such a time and place as may be decided by the Chapter Executive Committee for the express purpose of deliberating on specific issues which cannot wait for the next general meeting.
  3. Executive Committee Meetings: The Executive Committee members of each chapter shall meet on such frequency as may be determined by them but at least semi-annually.

AD-HOC COMMITTEES

  1. The Chapter Executive Committee may constitute ad-hoc Committees to deal with such issues and matters as circumstances may dictate and the committee so constituted shall have such powers and exercise such functions as the Executive Committee may determine.
  2. Membership of each committee shall be determined by the Chapter Executive Committee from time to time.

 

 ARTICLE 7 - MEETINGS

  1. The Association shall hold an Annual General Meeting/National Convention once in every year which shall be open to every member of the Association.
  2. The National Executive Committee may summon emergency General Meetings.
  3. Members may summon a General Meeting by a joint written request of not less than Thirty Six (36) members from at least three (3) Chapters of the Association comprising of twelve members from each of the three (3) Chapters.
  4. Members shall discuss such matters as are listed on the notice summoning such meeting.
  5. The members at a General Meeting shall have powers to:-
  1. Receive the reports of the Secretary General (which shall incorporate reports from Chapters) and the National Financial Secretary’s report which shall incorporate the Auditor’s Certificate.
  2. Discuss motions and resolutions submitted to it by the National Executive Committee and the Board of Trustees
  3. Take policy decisions on all matters affecting the welfare of the School and/or the Association.
  4. Elect the National Officers of the Association.
  5. Carry out social activities planned for such Meeting/Convention by the National Executive Committee.
  6. Elect or remove the Auditor if the members so approve.
  7. Elect to remove any erring Trustees of the Association.

6. The National Executive Committee shall meet as and when necessary.

 

ARTICLE 8 - QUORUM

  1. The quorum of the Annual General Meeting/Convention shall be Twenty Five (25) members which must include the National President or the Vice Presidents, the National General Secretary and Presidents of a minimum of 3 Chapters.
  2. The quorum of Chapter meetings shall be two thirds majority of active members of the chapter which must include the President or Vice President and the General Secretary of the Chapter.

 

ARTICLE 9 - ELECTIONS

  1. ELIGIBILITY
  1. Only a person who has graduated from the School for a minimum period of;
  1. 15 years shall be eligible to contest for the post National President.
  2. 12 years shall be eligible to contest for the post of National Vice President.
  3. 10 years shall be eligible to contest for the post of National General Secretary.
  4. 10 years shall be eligible to contest for the post of National Treasurer.
  1. Notwithstanding the above provisions, a person shall be eligible to contest for any position in the National Executive Committee of the Association if such a person;
  1. Has been an alumni of the School for at least 10years,
  2. Is a good standing member of the society,
  3. Has not been declared bankrupt,
  4. Is not insane,
  5. Has not been convicted of a criminal offence by a court of competent jurisdiction,
  1. ELECTION PROCEDURE

All National elections shall be held at the Annual General Meeting which shall be conducted by a secret ballot voting system or via a secure online platform registered to the Association and dedicated to achieving a transparent election.

  1. ELECTION MODALITIES:
  1. National election shall be by way of online voting and secret ballot system for members present at the Annual General Meeting and members who have pre-registered online.
  2. Interested candidates shall be nominated or shall nominate themselves by filling the online candidate nomination form on the web portal within fourteen days from when the PRO shall have put out a notice that the nomination portal has been opened; provided that the PRO shall only give such notice on the instruction of the Electoral Committee.
  3. The list of candidates shall be published online by the Electoral Committee within 7 days from the closure of the nomination portal.
  4. All voting and announcements of election results shall be on the same day being the day of an Annual General Meeting.
  5. Any member who cannot be present at the Annual General meeting but wishes to vote online, shall register on the day of the Annual General meeting on the online portal and vote online.
  6. Notwithstanding the provision of (a) above, the timeline for the registration and voting shall be determined by the Electoral Committee.
  7. Election result for all available positions shall be announced by the Electoral Committee Chairperson.
  8. A bye election shall be conducted within a reasonable time to fill any vacuum that may be created by the resignation, impeachment or death of an Officer.

 

  1. ELECTORAL COMMITTEE
  1. An Electoral Committee consisting of a minimum of three (3) persons and a maximum of five (5) persons shall be appointed by the National Executive Committee.

ARTICLE 10 – DISCIPLINARY COMMITTEE

  1. The Disciplinary Committee shall comprise of two members of the Board of Trustees and any three members of the Association appointed by the National President one of whom shall be the Secretary of the Disciplinary Committee.
  2. Any member of the Association found to be guilty of gross misconduct shall be recommended to the Disciplinary Committee for discipline. Such member will be penalized provided:-
  1. Such member was adequately informed in advance of the allegation against her
  2. Such member must be given fair hearing by the Disciplinary Committee or any committee set up to investigate the allegation.

 

ARTICLE 11 – IMPEACHMENT

  1. The Members in a General Meeting may impeach any of its officials found to have abused her position or if such Officer has committed any act found to be detrimental to the interest of the Association or which is capable of tarnishing the image of the Association.
  2. An Officer shall be impeached if;
  1. At least two-third (2/3) of members present at a meeting vote in favour of the impeachment.
  2.  Notice of such removal forms part of the item on the agenda of the meeting at which the vote is taken
  3. Notice of the intended impeachment must be sent to the members at least 15days before the meeting.
  4. Such an Officer is given fair hearing.

 

 ARTICLE 12 - FUNDS OF THE ASSOCIATION

  1. Derivation:

Funds of the Association may be derived from the following sources namely:

  1. Annual dues payable by members
  2. Levies as may be approved by the National Executive Committee or Chapter Executive Committee as the case may be.
  3. Grants and Aids
  4. Donations,
  5. Endowment funds as may be approved by the National Executive Committee
  6. Investments of the Association
  1. Other subscriptions payable by members shall include fees, dues and levies as may be approved by the Chapter Executive Committee.

 

ARTICLE 13 - FINANCES AND EXPENDITURES:

  1. The Financial year of the Association shall commence on the 1st January and ends on the 31st of December of every year.
  2. The Bankers of the Association shall be those approved by the National Executive Committee
  3. All monies belonging to the Association shall be kept by each Chapter in its name with such reputable bankers as the Chapter Executive Committee shall appoint from time to time
  4.  Contributions shall be made by individual chapters towards the Association's participation in activities at the national level or representation at USOSA Plenary Sessions.
  5. The signatories to the Association’s accounts at National and Chapter levels shall be
  1. The President General/ Chapter President
  2. The Secretary General/Chapter General Secretary and
  3. The National Treasurer / Chapter Treasurer
  1. Any of the above two signatories shall be competent to sign the cheque and withdraw money from the Association’s accounts.
  2. Each Chapter shall pay all its annual dues to the National secretariat before the end of the first quarter (ie; the April of the following year).
  3. No expenditure shall be incurred for any purpose unless such expenditure has been approved generally by the National Executive Committee or Chapter Executive Committee in the annual budget or any supplementary budget of the Association.
  4. In cases of emergency, the Treasurer in consultation with the President and Secretary General may authorize expenditure in their discretion and afterwards seek approval from the National Executive Committee or Chapter Executive Committee as the case may be.
  5. Any member that spends money without National Executive Committee’s approval shall be deemed to have donated it to the Association.
  6.  The Chapter Executive Committee may invest the funds of the Chapter in Government Securities or such other securities.
  7. A copy of the Association’s latest available statement of accounts shall be supplied on request to any Member. A copy must also be supplied to any Active Member who makes a written request.

 

ARTICLE 14 – MEMBER’S WELFARE 

  1. A percentage of the National Association’s funds shall be set aside for Members Welfare as shall be determined by the National Executive Committee.
  2. Each chapter shall be responsible for addressing the welfare issues of their members which may include but not be limited, to births, weddings, hospital visits and death.
  3. Chapter Executive Committee Members may apply in writing to the National Executive Council for welfare assistance for their members in matters beyond the Chapter’s financial capacity.
  4. The National Executive Committee shall review all welfare matters on a case-by-case basis to determine the degree of involvement required and approve the disbursement of funds as necessary.

ARTICLE 15 - AMENDMENTS

  1. This Constitution may be amended at any General Meeting by a two-thirds (2/3) vote of those present and voting, provided:
  1. The amendment is not in conflict with the Constitution of the Federal Republic of Nigeria.
  2. Written notice shall have been mailed to each Member at least two (2) weeks previous to the meeting at which the vote is to be taken on the amendment, the said notice is to state the proposed amendment, at which the vote is taken.
  3. Notice of such amendment forms part of the item on the agenda of the meeting
  4. A quorum is present.

 

ARTICLE 16 – NOTICES

1. Notices shall be sent by post or e-mail or may be published in any national daily

2. The address where a Member is entitled to receive notices is the address noted in the Registrar of Members (if none, the last known address)

3. Any notices given in accordance with this Constitution is to be treated for all purposes as having been received:

  1. 24hours after being sent by electronic mail
  2. 3 clear days after being sent by post to the address
  3. On the date of publication of the national newspaper containing the notice

ARTICLE 17 – TRUSTEES

  1. The Trustees of the Association shall be appointed at a General Meeting.
  1. There shall be a minimum of five (5) and a maximum of Nine (9) persons to be appointed as trustees and shall be known as ‘THE REGISTERED TRUSTEES OF FEDERAL GOVERNMENT GIRLS’ COLLEGE LANGTANG OLD GIRLS ASSOCIATION’
  2. The trustees may hold office for seven years subject to a maximum of two tenures.
  3. A Trustee shall cease to hold office if he/she:
  1. resigns from office
  2. becomes insane
  3. is officially declared bankrupt
  1. convicted of a criminal offence or other offence involving fraud or dishonesty by a court of competent jurisdiction
  2. Is recommended for removal from office by two-thirds majority vote of the members present and voting at a General Meeting
  3. Is recommended for removal from office by decision of at least two-thirds of the other members of The Board of Trustees
  1. Upon a vacancy on the Board of Trustees, an eligible Member will be deemed appointed/elected if 2/3 majority of members present at a General Meeting of the Association support the appointment.
  1.  The functions, duties and powers of the trustees shall in addition to the power conferred by this constitution include:
  1. To apply in the prescribed manner to the Corporate Affairs Commission for Certificate of Incorporation of the Association under the Companies and Allied Matters Act, 1990 (hereinafter referred to as ‘The Act’) and hold same in trust for the Association.
  2. To ensure compliance with all legal requirements for the documentation of the affairs of the Association as provided by The Act.
  3. To acquire and hold in trust all lands belonging to the Association and procure on her behalf real property and chattels subject to the provisions of The Act.
  4. To consider and approve the disbursement funds available for the purpose of investments, charitable and philanthropic purposes by the National Executive Committee.
  5. The trustees shall have the power to raise funds for the Association’s projects.
  6. To consider and approve recommendations made to it by the National Executive Committee
  7. The Trustees shall play an Oversight, Arbitration and Advisory role to the Executive Council and Association.
  8. The Trustee shall act in good faith and at all times in the interest of the Association.
  1. The Board of Trustees shall elect one of their members to be Chairperson and another to be Secretary.
  2. The Trustees shall meet at least once every year.
  3. Decision of the Trustees shall be by simple majority of members present except as may be hereinafter provided.
  4. The Secretary to the Board of Trustees shall keep minutes of meetings of Trustees and such minutes shall be signed by the Chairperson and Secretary as official records or proceedings of the meeting to which it relates.
  5. The quorum of the Trustees shall be not less than half of the members.
  6. The trustees shall make such rules as they deem necessary for proper conduct of meetings.
  7. The trustees shall have power to sue and be sued for and on behalf of the Association.

 

ARTICLE 18 – AUDITORS

  1. There shall be appointed Auditors either internally or externally to audit the account of the Association. They shall be appointed by the General Meeting and shall audit the account of the Association at such times as may be required.

ARTICLE 19 – COMMON SEAL

  1. The Association shall have a Common Seal
  2. Common Seal shall be in the custody of the Secretary General who shall produce it whenever required in furtherance of the Association’s activities.
  1. All documents to be executed shall be signed by at least two members of the National Executive Committee, one of which shall be the President-General and sealed with the common seal

ARTICLE 20 – SPECIAL CLAUSE

1. THE INCOME AND PROPERTY of the Association shall be applied solely towards the promotion of the objects of the Association and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, bonus or by way of profit to the Members of the Association.

2. Provided that nothing herein shall prevent the payment, in good faith, or reasonable and proper remuneration to any Officer or servant of the Association in return for any service rendered to the Association

3. No member of the Association shall be appointed to a salaried position. Only out of pocket expenses will be refunded. This provision shall however not apply to any payment of any company that has duly rendered service to the association whether or not a member of the Association holds shares in the company as long as such Member does not hold a hundred percent (100%) of the company. Such a member shall not be required to account for any profit he may have made from the company.

4. In the event of the dissolution of the Association, after the satisfaction of the debts and liability, all outstanding assets shall be given to another association having similar objects. The benefiting association is however prohibited from distributing its assets amongst its members.

 

ARTICLE 21- INDEMNITY

A member of the Association, whether a Trustee, an Executive or any other person employed by the Association shall be indemnified out of the funds of the Incorporated Trustees of Federal Government Girls’ College Langtang Old Girls’ Association against any liability incurred by her in good faith in the performance of her official/assigned duties.

 

ARTICLE 22 - INTERPRETATION

In the event of any dispute over the interpretation of any part of this Constitution, the dispute shall be referred to a panel appointed by the Board of Trustees to be headed by the Legal Adviser AND appeals against the decision of the panel shall lie to the Board and its decision shall be final and binding.

 

DATED THIS 18TH DAY OF OCTOBER, 2014

 

 

              ______________________                                       _______________________

 

                PRESIDENT-GENERAL                                         SECRETARY - GENERAL